Terms of Service

1. About Boothly Events

Boothly Events, LLC is a virtual / mobile event services company based in the Dallas-Fort Worth metroplex. We do not operate a public storefront. All services are delivered on location at the event venue you specify in your booking.

2. Bookings and event contract

A quote is not a confirmed booking. Your event date is confirmed only when (a) you sign our event services agreement and (b) we receive your retainer. The event services agreement, together with these Terms and our No Refunds & Cancellation Policy and Privacy Policy, forms the entire agreement between you and Boothly Events for your event. If anything in these Terms, our policies, or our website conflicts with your signed event services agreement, the signed agreement controls.

3. Payment

• Retainer:a non-refundable retainer of twenty-five percent (25%) of the total (sometimes called a “deposit”) is due when you sign and reserves your date. It is applied toward your total.
• Final balance: the remaining balance is due no later than seven (7) days before the event date. If the event is booked fewer than seven (7) days before the event date, the full total is due at signing.
• Late payment: if the balance is not paid by the due date, Boothly Events may, after notifying you, treat the booking as cancelled by you and release the date. In that case all amounts paid are kept.
• Returned payments / chargebacks: you are responsible for any fees we incur from returned payments, chargebacks, or disputes that are ultimately resolved in our favor.
• Taxes: Texas state and local sales tax will be added where applicable. Tax-exempt clients must provide a completed Texas Form 01-339 at or before signing, and no later than the balance due date, or sales tax will be charged.

4. No refunds

All sales are final. Boothly Events does not issue refunds once an event services agreement is signed and a retainer is paid. This applies to retainers, partial payments, final payments, add-ons, and travel fees. The only exception is a cancellation by Boothly Events that is not caused by the client. See our full No Refunds & Cancellation Policy for details, including limited rescheduling options.

5. Client responsibilities

• Provide an accurate event address, contact name, and phone number reachable on the day of the event.
• Ensure the venue allows our setup. Confirm load-in access, elevator availability (if applicable), and a setup area of approximately 10′ x 10′ with a standard 110V outlet within twenty-five (25) feet.
• Pay for any parking fees, valet, venue load-in fees, or venue-imposed charges. These are not included in our pricing unless explicitly stated.
• Provide a safe environment for our staff and equipment. We reserve the right to suspend or terminate service, without refund, if our staff or equipment is threatened, harassed, or placed in unsafe conditions.

6. Equipment and use

All photo booth equipment remains the property of Boothly Events. The client and event guests must use the equipment only as directed by our on-site attendant (or the on-screen instructions for self-serve setups). The client is responsible for any damage to our equipment caused by the client, the venue, or event guests, except for normal wear and tear.

7. Operating conditions

• Our equipment is designed for indoor use. Outdoor events require a covered, level, dry, climate-controlled area protected from rain, wind, and direct sun. We may relocate the booth or decline to operate it in unsafe or unsuitable conditions (including rain, high winds, extreme heat or cold, or uneven ground), and this is not grounds for a refund. If an outdoor event is at risk of weather, please arrange a covered or indoor backup location.
• Setup and teardown time is included and not counted as part of your active booth-running hours.
• Idle time, late starts caused by the client or venue, or interruptions outside our control do not extend the booth’s scheduled run time, and no credit will be issued for time lost.

8. Photo and image rights, gallery retention, and social media use

Boothly Events runs its photo booth experience on Lumabooth. Your event’s online photo gallery is retained on our hosted gallery platform for up to seven (7) days after the event - hosts and guests should download anything they want to keep within that window. After seven days the online gallery is taken down. See our Privacy Policy for the full details.

Unless you opt out in writing at least seven (7) days before the event, Boothly Events retains a non-exclusive, royalty-free, worldwide right to use a limited selection of photos and videos from your event for our portfolio, website, marketing, and social media. If you opt out, we will not use them for any of those purposes. We follow these social media courtesies:

• We do not post photos from your event on the day of the event.
• We deliberately select photos that capture the least specific location, venue branding, and identifying personal details we can - so the post reads as Boothly’s craft, not as a record of who attended your event or where it was held.
• We do not tag the host, individual guests, or the venue without permission from the parties involved.
• We will remove any specific post from our channels promptly upon written request to events@boothlyevents.com.

We do not sell guest images to third parties.

9. Force majeure

Neither party is liable for failure to perform due to causes beyond their reasonable control, including acts of God, severe weather, fire, flood, civil unrest, government action, pandemic or public-health orders, venue closure, power outages, or serious illness or accident affecting assigned staff when no replacement is reasonably available. If a force majeure event prevents your event from going forward as planned, we will work with you in good faith to reschedule to a mutually available date within twelve (12) months at no additional rescheduling fee, and amounts you have paid will be applied to the new date. If a new date cannot be agreed upon, payments are not refunded; see the No Refunds & Cancellation Policy.

10. Limitation of liability

To the maximum extent permitted by law, Boothly Events’s total aggregate liability for any claim arising out of or related to these Terms, your event, or our services is limited to the amount you actually paid to us for the event giving rise to the claim. Boothly Events is not liable for any indirect, incidental, special, consequential, or punitive damages, including lost profits, lost data or images, or emotional distress. If equipment malfunctions and cannot be repaired or replaced on site, our liability is limited to a prorated credit or refund for the booth time not provided. Nothing in these Terms limits liability that cannot be limited under applicable law, such as liability for gross negligence or intentional misconduct.

Some jurisdictions do not allow certain limitations on liability, so the above limits may not apply to you in full.

11. Indemnification

You agree to indemnify, defend, and hold harmless Boothly Events, LLC, its owners, officers, employees, contractors, and agents from any claim, demand, loss, damage, or expense (including reasonable attorneys’ fees) arising out of: your use of the website; your event, including the acts or omissions of you, your guests, or the venue; your breach of these Terms or your event services agreement; or materials you supply (such as logos or artwork), except to the extent caused by our own negligence or willful misconduct.

12. Insurance

Boothly Events, LLC carries commercial general liability insurance. A Certificate of Insurance can be provided to your venue on request at no additional charge. If your venue requires an additional insured endorsement and the request is made fewer than ten (10) business days before the event, the client is responsible for any cost of that endorsement.

13. Intellectual property

The Boothly Events name, logo, photo strip templates, and website content are owned by Boothly Events, LLC and protected by U.S. trademark and copyright law. You may not copy, modify, redistribute, or use them without our written permission.

14. Governing law and venue

These Terms and any dispute arising out of or related to them are governed by the laws of the State of Texas, without regard to conflict-of-laws rules. If a dispute is not resolved under Section 15, the exclusive venue for any legal action is the state courts located in Collin County, Texas (or the United States District Court for the Eastern District of Texas, Sherman Division, if federal jurisdiction exists), and both parties consent to personal jurisdiction there.

15. Dispute resolution

Before filing any legal action, the parties agree to try to resolve any dispute in good faith by written notice and a thirty (30) day informal negotiation period. If the dispute is not resolved, either party may file in the courts listed in Section 14. Either party may instead bring a claim within the jurisdictional limit of a Collin County justice court (small claims). Disputes will not be submitted to arbitration.

16. Changes to these Terms

We may update these Terms from time to time. The “Effective date” at the top reflects the most recent change. Continued use of the website or our services after an update means you accept the revised Terms.

17. Contact

Boothly Events, LLC
Email: events@boothlyevents.com
Phone: (855) 757-2900