Terms of Service

1. About Boothly Events

Boothly Events, LLC is a virtual / mobile event services company based in the Dallas-Fort Worth metroplex. We do not operate a public storefront. All services are delivered on location at the event venue you specify in your booking.

2. Bookings and event contract

A quote is not a confirmed booking. Your event date is confirmed only when (a) you sign our event services agreement and (b) we receive your retainer. The event services agreement, together with these Terms and our No Refunds & Cancellation Policy and Privacy Policy, forms the entire agreement between you and Boothly Events for your event.

3. Payment

• Retainer: a non-refundable retainer (typically 25% of the total quote, unless otherwise specified in your event services agreement) is required to reserve your date.
• Final balance: the remaining balance is due no later than fourteen (14) days before the event date, unless otherwise stated in your agreement.
• Late payment: if final payment is not received by the due date, Boothly Events may, at its option, treat the booking as cancelled and release the date. The retainer remains non-refundable.
• Returned payments / chargebacks: you are responsible for any fees we incur from returned payments, chargebacks, or disputes that are ultimately resolved in our favor.
• Taxes: Texas state and local sales tax will be added where applicable.

4. No refunds

All sales are final. Boothly Events does not issue refunds for any reason once an event services agreement is signed and a retainer is paid. This applies to retainers, partial payments, final payments, and any add-ons. See our full No Refunds & Cancellation Policy for details, including limited rescheduling options.

5. Client responsibilities

• Provide an accurate event address, contact name, and phone number reachable on the day of the event.
• Ensure the venue allows our setup. Confirm load-in access, elevator availability (if applicable), and a setup area of approximately 10′ x 10′ with a standard 110V outlet within twenty-five (25) feet.
• Pay for any parking fees, valet, venue load-in fees, or venue-imposed charges. These are not included in our pricing unless explicitly stated.
• Provide a safe environment for our staff and equipment. We reserve the right to suspend or terminate service, without refund, if our staff or equipment is threatened, harassed, or placed in unsafe conditions.

6. Equipment and use

All photo booth equipment remains the property of Boothly Events. The client and event guests must use the equipment only as directed by our on-site attendant. The client is responsible for any damage to our equipment caused by the client, the venue, or event guests, except for normal wear and tear.

7. Operating conditions

• Our equipment is designed for indoor use. Outdoor events require a covered, level, dry, climate-controlled area. We reserve the right to relocate or decline to operate the booth in unsafe outdoor conditions, without refund.
• Setup and teardown time is included and not counted as part of your active booth-running hours.
• Idle time, late starts caused by the client or venue, or interruptions outside our control do not extend the booth’s scheduled run time, and no credit will be issued for time lost.

8. Photo and image rights, gallery retention, and social media use

Boothly Events runs its photo booth experience on Lumabooth. Your event’s online photo gallery is retained on our hosted gallery platform for up to seven (7) days after the event - hosts and guests should download anything they want to keep within that window. After seven days the online gallery is taken down. See our Privacy Policy for the full details.

Unless you opt out in writing at least seven (7) days before the event, Boothly Events retains a non-exclusive, royalty-free, worldwide right to use a limited selection of photos taken at your event for portfolio, marketing, and social media purposes. We follow these social media courtesies:

• We do not post photos from your event on the day of the event.
• We deliberately select photos that capture the least specific location, venue branding, and identifying personal details we can - so the post reads as Boothly’s craft, not as a record of who attended your event or where it was held.
• We do not tag the host, individual guests, or the venue without permission from the parties involved.
• We will remove any specific post from our channels promptly upon written request to events@boothlyevents.com.

We do not sell guest images to third parties.

9. Force majeure

Neither party is liable for failure to perform due to causes beyond their reasonable control, including acts of God, severe weather, fire, flood, civil unrest, government action, pandemic, venue closure, or power outages. If we cannot perform due to a force majeure event, we will work with you to reschedule to a mutually available date within twelve (12) months. No refund will be issued; see the No Refunds & Cancellation Policy.

10. Limitation of liability

To the maximum extent permitted by law, Boothly Events’s total aggregate liability for any claim arising out of or related to these Terms, your event, or our services is limited to the amount you actually paid to us for the event giving rise to the claim. Boothly Events is not liable for any indirect, incidental, special, consequential, or punitive damages, including lost profits, lost data, or emotional distress.

Some jurisdictions do not allow certain limitations on liability, so the above limits may not apply to you in full.

11. Indemnification

You agree to indemnify, defend, and hold harmless Boothly Events, LLC, its owners, officers, employees, contractors, and agents from any claim, demand, loss, or damage (including reasonable attorneys’ fees) arising out of your use of the website, your event, or your breach of these Terms.

12. Insurance

Boothly Events, LLC carries commercial general liability insurance. A Certificate of Insurance can be provided to your venue on request at no additional charge. The client is responsible for any venue-required additional insured endorsements requested fewer than ten (10) business days before the event.

13. Intellectual property

The Boothly Events name, logo, photo strip templates, and website content are owned by Boothly Events, LLC and protected by U.S. trademark and copyright law. You may not copy, modify, redistribute, or use them without our written permission.

14. Governing law and venue

These Terms and any dispute arising out of or related to them are governed by the laws of the State of Texas, without regard to conflict-of-laws rules. The exclusive venue for any legal action is the state or federal courts located in Dallas County, Texas, and the parties consent to personal jurisdiction there.

15. Dispute resolution

Before filing any legal action, the parties agree to first attempt to resolve any dispute by good-faith written notice and a thirty (30) day informal negotiation period. If informal negotiation fails, the dispute will be submitted to binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, in Dallas County, Texas, unless the parties agree otherwise in writing.

16. Changes to these Terms

We may update these Terms from time to time. The “Effective date” at the top reflects the most recent change. Continued use of the website or our services after an update means you accept the revised Terms.

17. Contact

Boothly Events, LLC
Email: events@boothlyevents.com
Phone: (855) 757-2900